Software inventory management software
Maintaining up-to-date asset inventory data is critical to effective asset management. When managing inventory across multiple locations, identifying and optimizing resources becomes exponentially more complicated.
A high-quality software inventory management solution, like PDQ, scans your systems to collect relevant asset data for instant insights that help you make informed decisions.
Must-have software inventory management features
To optimize your software assets and ensure compliance, it’s crucial to find a software asset management (SAM) or software inventory management solution like PDQ with robust features that balance convenience and customizability.
Asset discovery
Software inventory planning requires the documentation and tracking of all software assets deployed across the organization, including installed software applications, versions, and associated hardware. With PDQ, software discovery has never been easier.
Automatic scanning
Perform asset discovery to gather configuration data from 50 or 5,000 machines.
Custom scan profiles
In Inventory, collect the information you need without running a time-consuming full scan. That leaves more time in your schedule to stream the latest Marvel movie (for work-related reasons, of course).
Collections & Groups
Organize machines based on filter criteria for more control.
Software license compliance
License agreement compliance ensures legal and ethical business practices while optimizing software investments, minimizing cybersecurity risks, and supporting strong vendor relationships. The PDQ suite makes it easy to maintain and prove compliance with your licensing agreement.
Up-to-date records
Keep an accurate and current database of your software and hardware assets.
Reporting
See how many computers have a certain software application installed, which version of an app is on each machine, and more.
Software removal
Remove any unused software product from machines quickly and easily. Purge the scourge when Alex in accounting adds the desktop TikTok app for the fifth time.
Patch management
Patch management focuses on keeping software up to date, which is a critical component of IT software inventory management. PDQ makes the process simple, secure, and pretty damn quick.
Scheduled deployments
Use set-it-and-forget-it deployments to schedule routine updates without coming into the office during off-hours.
Automatic retry
Initiate scans or deployments when an offline machine comes back online. No need to wait around for your brief window of opportunity. Every moment is an opportunity. At least that’s what my life coach (AKA bartender) tells me.
Flexibility
You need a unique solution for your unique fleet. The PDQ suite gives you the flexibility to fit software inventory management seamlessly into your existing workflows.
Prebuilt tools
With PDQ Deploy, use prebuilt tools to perform reboots, Wake-on-LAN, and other common tasks with just a few clicks.
Custom tools
In PDQ Inventory, develop the right tools for the job so that you’re only limited by your imagination, ambition, and current blood caffeine concentration.
Active Directory sync
Automatically update your asset inventory in PDQ Inventory by adding or deleting computers based on Active Directory.
What are the benefits of software inventory management?
Effective IT software inventory management with PDQ can offer
financial, legal, and security advantages.
Good software license management supports license optimization, which can reap major benefits for your bottom line. A software inventory management tool, like the PDQ suite, can also make license compliance easier, reducing the risk of purchasing too few licenses and incurring hefty penalties. Finally, monitoring your software gives you an opportunity to delete solutions that you no longer use. Not only can this enhance computer performance, but it can also reduce security risks associated with unused apps.
Make informed decisions
Cut costs by reducing excess asset inventory
Simplify budgeting
Reduce legal compliance risks
Support digital transformation and business growth
Enhance your cybersecurity posture
Software inventory management for remote devices
Use our agent-based SAM tool, PDQ Connect, to keep your fleet up to date and secure via the cloud. View real-time data, deploy software using custom or prebuilt packages, and automate IT tasks — from one platform to any internet-connected Windows device.
PDQ vs. leading software inventory management competitors
PDQ Deploy & Inventory’s software inventory management | PDQ Connect's software inventory management | Leading competitors | |
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Agentless local software inventory management |
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Agent-based remote software inventory management |
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Patch management integration |
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Library of ready-to-deploy packages |
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Easy to use |
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Extensive knowledge base |
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Includes expert support from former sysadmins |
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Software inventory management FAQs
What is software inventory management?
Also known as software asset management (SAM), software inventory management oversees the full asset lifecycle from acquisition through disposal. The end-to-end process includes procurement, deployment, utilization, updating, maintenance, and retirement of software. Depending on your organizational needs, it may also entail consolidating software licenses or changing software licensing models.
In short, IT software inventory management is a critical strategy to help businesses align their goals with their IT infrastructures, software, and other resources. The PDQ product suite supports the process.
What other functions are related to software inventory management?
Software inventory management is a component of IT asset management that’s closely related to several parallel functions:
Computer inventory management
Hardware inventory management
Total network inventory management
IT project management
Service desk management
Mobile app management
Software license management
Software metering
Knowledge management
Configuration management
Software management
Vendor management
Risk management
Think of these all as one big, happy IT asset management family. And in this strange and unsettling metaphor, the PDQ product suite acts as a household manager, keeping everyone happy and organized.
How do you incorporate software inventory management?
Rolling out a software inventory management program may take a little time and effort upfront, but it should ultimately reduce your workload and simplify the management of your IT resources. To incorporate a software inventory management system, follow these steps:
Perform a software audit of your current tools for accurate inventory counts
Develop an inventory of software licenses
Establish software procurement, purchase order, and work order management guidelines
Analyze software usage
Implement software asset tracking procedures to monitor the inventory level
Incorporate IT asset management software or inventory control software tools
As a critical component of a comprehensive software asset management system, PDQ makes it easy to deploy the right patches to the right machines, which is one of the cornerstones of maintaining a strong security posture. Microsoft Windows releases updates on the second Tuesday of the month (Patch Tuesday), so you can act quickly if you know what software is already on your computers.
If you don’t have the bandwidth to oversee your software asset management systems in house, a SAM managed service can help.
What are software inventory management best practices?
Following software inventory best practices can help you get the most out of your software inventory management program. Consider incorporating these methods:
Put a team or individual in charge of software asset management
Forge strong relationships with software vendors
Conduct audits of both intangible assets and fixed assets
Categorize assets
Recycle software licenses as needed
Discontinue unused licenses
Select KPIs to measure success
Proper software inventory management goes hand-in-hand with hardware asset management and effective service management. The best enterprise SAM program is part of a much more robust information technology management program, which the PDQ product suite can help support.
How do you choose the best inventory management software?
Picking the best inventory management software for you requires assessing these factors:
Functionality
Cost
Ease of use
Compatible devices
Available support
Once you’ve narrowed it down to a few top contenders, read reviews to get an idea of the potential pros and cons of the software asset manager. Schedule a demo to see the best IT asset inventory software for yourself before deciding. (If you can’t tell from context clues, we think that’s PDQ.) Then, select the best option for your business to help you manage inventory with ease.
How do you manage software inventory for remote devices?
An agent-based software asset management tool is the quickest and easiest way to track inventory on remote devices. PDQ Connect uses an agent-based approach, allowing you real-time visibility into your environment and the ability to update any Windows device with the agent installed whenever it's online.
Remote inventory tracking is also possible using an agentless, on-prem SAM solution, like PDQ Deploy & Inventory. However, users would need to connect to your VPN, so your information is unlikely to be up-to-the-minute.